ILPP's staff of architects, city planners, organizational experts and criminal justice planners work together to provide a wide choice of facility planning services to many different agencies. Our planning services include county-wide master plans, space use policy studies and prearchitectural programming. Many clients choose to combine facility planning with our organizational assessments to fully evaluate future space needs.
County-Wide Master Plans
ILPP develops long-range plans to help determine the facilities needs for county agencies. A thoughtful plan must determine future population growth scenarios and the level of county services that will be required under each scenario. When the system and needs have been characterized, effective alternatives for meeting space needs for the next 20 years are developed. Buildings and sites are inventoried and evaluated for existing and future use.
Once this is completed, a space needs forecasts is developed leading to analysis of existing locations. The consequences of each alternative is considered, especially with regard to the county's need for adjacency, consolidation, and service to the citizens of the region. Conceptual programming for facility options is conducted in conjunction with cost and financing analysis to determine final recommendations for the facilities master plan.
Space Use Policy Studies
ILPP employs designers, space planners and architects to examine key considerations when conducting space use policy studies. Typically, a study considers current staff positions, organizational structure, growth trends, support space requirements, public access needs and parking and transportation issues. With these considerations in mind, ILPP observes how space is currently being utilized, notes particular problems, and identifies staff and operational space needs.
During site visits, our senior staff interviews department heads with regard to future client population characteristics, demand levels, logistical considerations, optimum service delivery location(s), staff growth, and the potential for use of new technologies. A composite model of public facilities, with their current space utilization and anticipated growth, is then produced. Criteria to determine optimal space use is developed to best evaluate space use policy considerations. ILPP tailors this process to meet the needs of each client, and has experience working with many different types of counties nation-wide.
ILPP's interdisciplinary team combines expertise with a wide-lens view of agency functions to provide the best possible programming services available today. ILPP can perform forecasting of both short-term and long-term space requirements for departments based upon detailed consideration of program needs. The evaluation includes the efficient layout of work areas, correctly-sized work stations, attention to relative need for privacy and security, and appropriateness of furnishings.
A key part of programming concerns identifying potential operational policy decisions with significant impact on space requirements and consequently, on eventual cost considerations. Although it is important to provide space that adequately houses staff, careful consideration of policy can both provide adequate and attractive space and result in long-term savings. Examples of policy issues that are addressed include savings through consolidation of services, sharing of common spaces, and policies on security and privacy. Parking and transportation issues are also considerations that impact site requirements. Additional policy issues are identified in the course of the study.
Staff space projections must take into consideration the need for different types of work areas. During this phase, staff will be categorized by type of position, and a space requirement assigned. The appropriate amount of space will be projected, based on total future staff.
Special Space Needs
Special space needs include conference rooms, training rooms, library space and record centers. The need for these is assessed on a departmental basis; any potential for sharing such spaces interdepartmentally is identified. The need for public reception, access and work areas is identified and projected. Technical areas, such as for storage and equipment needs, are evaluated for size and effectiveness, and the potential for changing requirements because of technological improvements is incorporated into the projections. Projections for some areas, such as cafeteria space, require input from outside agencies.
Space needs projections from staff, operations and policies are then compiled on a departmental basis, and submitted for review to both the county's project administrator and to the subject department. Although it is important to avoid having the projections become a "wish list" for departments, ILPP recognizes that departmental staff have a realistic view of what they need to effectively complete their missions.